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OTP/ACT Clerk

Company: Afognak Native Corporation, Alutiiq, LLC
Location: Roswell
Posted on: February 6, 2020

Job Description:

Job Description

Position Overview:

Performs direct administrative support duties to the OTP and ACT coordinators under the direction of the E & T Manager. Maintains the integrity of the OTP/ACT office and functions as a liaison between the students, staff, and outside agencies to provide students with utmost services. Ensures that all departmental functions are handled in compliance with DOL, Corporate and Center requirements.

Primary/Major Duties and Responsibilities (Essential Functions):

  • Accurately types all required information from material request (MRs) to purchase orders. Has a working knowledge of data transfer from one document to another with an emphasis on detail and error recognition.
  • Performs related data entry and data verification essential and consistent with purchasing guidelines. Has a working knowledge of all DOL, Corporate and Center procurement requirements.
  • Ensures files, records and logs are maintained in sequential or other prescribed methods. All documents reflect quality by maintaining all information in a systematic format for easy review and auditing. Ensures documents are received and returned in a timely manner.
  • Interfaces with other department and community college where OTP students are enrolled for exchange of required information.
  • Maintains open communication between departments. Does follow-up as necessary.
  • Produces clear copies of requested materials. Proofreads typed documents prior to returning to the originator.
  • Prepares weekly reports and other requied DOL, Corporate and Center reports. Types Standard Operating Procedures (SOPs), Memorandums Of Understanding (MOUs), plans, meeting minutes, agenda memos, reports, correspondence, and any other item as directed. Pays attention to detail, ensuring that documents distributed from the department are well written, comprehensive, and error-free and of a high quality.
  • Researches special topics and projects to increase awareness and resource capacity.
  • Maintains department files to include SOPs, attendance, weekly reports, JCRL reports etc. Schedules and attends office meetings, sends out required reports, attends trainings, assists with special printing projects, acts proactively, completes tasks in a timely and proficient manner, tracks and follows through on action items, exercises good judgment and problem-solving skills on manager's behalf.
  • Enters information into the Computer Information System (CIS) as required. Maintains accurate hard and electronic copy files as necessary to ensure department meets DOL, Corporate, and Center expectations.
  • Runs CIS reports to ensure information entered is accurate. Maintains other computer systems as necessary. Secondary Duties and Responsibilities:
    • Monitors budget, controls inventory and ensures the department areas are attractive, clean, safe and in good repair. Completes MRs and check requests to include budget management.
    • Ensures that all equipment assigned to the department is properly accounted for and maintained in good condition. Initiates work orders and ensures that repairs are completed in a timely manner.
    • Ensures that work area, including manager's area and other assigned areas, are attractive, clean and safe at all times.
    • And all other duties as assigned. Required Skills

      Required Education and Experience:
      • Must have a High School Diploma or GED.
      • One year clerical support experience
      • A valid State driver's license with a clear driving record
      • CPR/First Aid certifications Preferred Education and Experience:
        • Associates degree

Keywords: Afognak Native Corporation, Alutiiq, LLC, Roswell , OTP/ACT Clerk, Other , Roswell, New Mexico

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